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    AI Finance & Operations Automation

    TotalOps Automation is a trading name of Dice Company Holdings Ltd, registered in England & Wales, Company No. 13915072.

    Make Time For Higher Value Work

    TotalOps Automation is an agentic AI automation company that builds decision-making workflows for finance and operations teams — accounts receivable, credit control, payroll, and reporting — integrated into your existing systems. From just £2,999 total cost.

    Book a Free ConsultationSee the Cost Savings
    Global Professional Services FirmPeople Operations

    Multi-Entity Payroll & Compliance

    A bespoke payroll hub that pulls timesheets from multiple systems, calculates PAYE, NI and pensions, handles auto-enrolment, and files FPS/EPS directly to HMRC across three entities — every cycle, on time.

    Direct HMRC filingPension auto-enrolmentMulti-entity
    PayRun HubJune cycle
    PR
    Dashboard
    Employees
    Pay runs
    HMRC2
    Compliance OK
    Entities · 47 staff100%
    GH

    Group Holdings Ltd

    24 staff · gross £182,400

    Filed · HMRC
    AS

    Advisory Services LLP

    15 staff · gross £121,900

    Filed · HMRC
    EU

    EU Operations BV

    8 staff · gross €64,200

    Filed · HMRC
    Filed to HMRC 09:32 Submitted

    Results

    3 days → 2 hrs

    Processing time

    100%

    Compliance rate

    11 hrs

    Saved per cycle

    Before: payroll was rebuilt in spreadsheets each month, then re-keyed into HMRC tools.

    After: one run validates, files and confirms — with a full audit trail.

    Xero logoXeroQuickBooks logoQuickBooksSage logoSageHubSpot logoHubSpotSalesforce logoSalesforceSlack logoSlackHMRC logoHMRCMicrosoft 365 logoMicrosoft 365

    “It used to take half a week to close payables. Now it’s done before lunch.”

    — Finance Director, UK Manufacturer

    “Three entities, one click. Compliance stopped being a monthly fire drill.”

    — Operations Lead, Global Professional Services

    From £2,999 one-time

    vs monthly staff costs

    24/7 Active

    Never takes a day off

    System Agnostic

    Integrates with anything

    Specialised Departments

    We automate eight core business departments — from accounts and payroll to recruitment and customer service.

    The TotalOps Automation team at their trade show booth, showcasing agentic AI finance and payroll automation solutions.
    The TotalOps Automation team presenting a Q3 growth roadmap on people and innovation to business leaders at a boardroom event.
    Our team at leading industry events, partnering with organisations to deliver autonomous finance, payroll and operations workflows.
    Make Time For Higher-Value Work

    The Time Drain of Manual Repetitive Work

    Every hour your team spends on repetitive admin is an hour lost from strategy, growth and the work that truly moves your business forward. TotalOps automates the routine — freeing your people for higher-value work, while cutting the cost of doing it.

    Lost Time & Value

    The traditional approach — expensive and limited

    £6,000–£10,000/month for a team
    Your team spends hours on repetitive admin instead of high-value work
    £6,000–£10,000/month for an operations team
    Additional costs: NI, pensions, training, sick pay, holiday
    Limited to working hours (9–5, Mon–Fri)
    Human error leads to missed tasks and lost revenue
    Scaling means hiring more people = more cost
    RECOMMENDED

    TotalOps AI Automation

    Smart automation — a fraction of the cost, double the output

    From £2,999
    One-Time Total Cost
    Frees your team to focus on strategy, growth and higher-value work
    From £2,999 total cost — a one-time investment, not a monthly subscription
    No NI, no pensions, no training costs, no overheads
    Works 24/7/365 — evenings, weekends, bank holidays
    Never misses a task, never forgets a follow-up
    Scales instantly — handle 100 or 10,000 workflows
    Get Started — Book a Meeting
    Use Cases

    Real-World Automation In Action

    See how TotalOps Automation transforms everyday business operations. These are just a few examples — if it's repetitive, we can automate it.

    80%
    faster collections

    Automated Invoice Chasing

    AI sends payment reminders at optimal intervals, escalates overdue accounts, and logs all communications — replacing hours of manual follow-up.

    Credit Control
    95%
    auto-matched

    Invoice Generation, Payment Matching & Reconciliation

    Automatically generate invoices, match incoming payments, flag discrepancies, and update your accounting system in real time.

    Accounts Receivable
    Zero
    manual errors

    Payroll Processing & Compliance

    Calculate wages, apply tax codes, generate payslips, and submit RTI filings automatically — reducing errors and saving hours every pay cycle.

    Payroll

    Compliance & Data Policy

    We meet the highest regulatory standards so you can automate with confidence.

    GDPR Compliant

    UK & EU data protection regulation. Lawful, transparent, and secure processing.

    Data Encryption

    AES-256 at rest, TLS 1.3 in transit. Industry-standard protection.

    AI Act Ready

    EU AI Act aligned — transparency, accountability, and human oversight built in.

    SOC 2 Aligned

    Security, availability, and confidentiality principles baked into our infrastructure.

    Have compliance questions? Reach out — we provide DPIAs, documentation, and regulatory guidance on request.

    Security & Compliance

    GDPR compliant, AES-256 encrypted, and EU AI Act ready. Your data stays yours — we just automate the process around it.

    How It Works

    Three Steps to Smarter Operations

    STEP 01

    Book a Meeting

    Schedule a free consultation with our team. We'll understand your current processes, systems, and pain points.

    STEP 02

    We Build Your Workflows

    We integrate with your existing systems and build custom AI-powered automation workflows tailored to your business operations.

    STEP 03

    Go Live & Save

    Your automated workflows go live. Watch manual tasks disappear, costs drop, and operational efficiency soar from day one.

    Works With Any System

    We're fully system agnostic — our AI automation connects to any CRM, ERP, accounting package, or bespoke tool your business runs on. Zero disruption to your existing workflows.

    FAQ

    Frequently Asked Questions

    Everything you need to know about TotalOps Automation and how we can transform your business operations.

    Agentic AI workflow automation is software that carries out multi-step business processes on your behalf, making decisions at each step rather than following a single fixed script. TotalOps Automation builds these agents into your finance and operations stack so they read data, decide the next action, act across your systems, and escalate to a human only when needed. In practice that means invoices get chased, reconciled, and escalated end-to-end without someone driving each step.

    Traditional RPA (robotic process automation) replays a fixed, pre-recorded sequence of clicks and breaks the moment a screen, field, or exception changes. Agentic AI instead interprets the goal, chains multiple steps together, and adapts to exceptions — for example choosing how to handle a partial payment or a mismatched invoice rather than failing. TotalOps builds agentic workflows precisely so they handle the messy edge cases that break brittle RPA scripts.

    Most repetitive, rules-plus-judgement processes can be automated: accounts receivable, credit control, accounts payable, payroll, management reporting, and reconciliation, plus operations tasks like customer support triage and recruitment screening. TotalOps focuses on high-volume finance workflows where automation frees the most hours and reduces errors. If a process has clear inputs, defined outcomes, and repeatable decisions, it is usually a strong candidate.

    AI accounts receivable automation matches incoming payments to invoices, flags discrepancies, and reconciles ledgers, while credit control agents chase overdue invoices on a schedule, personalise reminders, and escalate persistent non-payers. TotalOps agents watch your accounting system, decide who to chase and when, send the right message, and route exceptions to your team with full context. The result is faster cash collection and lower days-sales-outstanding without a manual chasing rota.

    TotalOps Automation starts from £2,999 total cost — a one-time figure that covers the design, build, and deployment of your workflows. The final price depends on the number of processes, their complexity, and the systems involved, and is agreed up front with a price cap so it can never exceed the maximum quoted. See the pricing page for what determines the figure and what is included.

    Still have questions? Get in touch.

    team@totalopsautomation.com
    See all frequently asked questions
    Our Divisions

    West Sussex Based, Global Reach

    Based in West Sussex with a division in Dubai — delivering AI-powered finance and operations automation to businesses across Sussex, the UK and anywhere in the world.

    PRIMARY REGION
    🇬🇧

    West Sussex, UK

    GMT/BSTPRIMARY

    Our home base in West Sussex — delivering AI-powered finance and operations automation to businesses across Sussex, the wider UK and Europe with local compliance knowledge and dedicated support.

    Based in Sussex
    HMRC & FCA Compliance
    UK-based Account Managers
    🇦🇪

    Dubai, UAE

    GMT+4MENA

    Serving businesses across the Middle East and beyond with AI-powered workflow automation, supporting regional regulations and multi-currency operations.

    VAT & Free Zone Compliance
    Multi-currency Support
    Regional Integrations
    Get Started

    Book a Meeting

    All we need is a quick meeting to understand your needs. We'll get in touch with available times for a meeting — no commitment, no pressure.

    Please note: During the meeting, you'll need to show us how the operation(s) you'd like to automate currently work, so we can understand your process and build the right solution.

    Or email us directly:

    team@totalopsautomation.com